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ARTICLE II
OBJECT
Section 1: The purpose of this club is to:
a) Promote safe kayaking through education, instruction and leadership.
b) To encourage exploration and recreational use of our lakes and waterways
by sharing our knowledge, providing and developing leadership and by scheduling
trips throughout the year.
c) To promote public goodwill and understanding of kayaking and foster
its development in California and adjoining states and countries.
d) To encourage, assist and give direction to the conservation of water
resources and adjacent lands for recreational purposes.
e) Create an awareness of the local lakes and waterway systems through
community education programs, including information columns and news articles
in local newspapers and presentations to schools, community groups and
agencies.
f) Maintain a Standard of Excellence in the following areas:
1. Relationship with the community, water districts and other local, state
and federal agencies.
2. Technical ability and preparedness.
3. Familiarity with local lakes and waterway systems.
4. Safety.
5. Member activities and fellowship.
6. Individual advancement and growth.
Section 2: Valley Wide Kayak Club (VWKC) shall be non-partisan, non-sectarian,
and shall take no part in, or lend its support to the election or appointment
of any candidate for public office.
ARTICLE III
MEMBERSHIP
Section 1: TYPES OF MEMBERSHIP
Valley Wide Kayak Club consists of the following membership criteria:
a) Regular Membership: Any person or family who is active in Kayaking,
any person or family having an interest in Kayaking.
b) Sustaining Membership: Any member who contributes financial support.
c) Honorary Membership: Any person so designated by the Board of Directors.
d) Charter Membership: All original members, as of the first meeting in
August 1999, shall be members of Valley Wide Kayak Club (VWKC) and shall
be considered to be members in good standing.
Section 2: MEMBERSHIP REQUIREMENTS
a) Any person, family or organization shall be eligible for membership
in the Valley Wide Kayak Club by completing the application, signing the
disclaimer, and paying the appropriate dues.
b) An Honorary Membership may be approved by the majority vote of the
Board of Directors. Honorary membership shall include all privileges of
Sustaining Membership except voting and making motion. No dues shall be
granted for a period of one (1) year or for a period of time so designated
by the Board of Directors.
c) A person shall not hold a position on the Board of Directors of more
than one kayak club at the same time, unless approved by the Board.
d) Members are encouraged to attend at least three Valley Wide Kayak Club
events per year.
Section 3: APPLICATION AND APPROVAL
To be accepted for membership, the applicant must be approved by majority
vote of the membership committee and by majority vote of the Board of
Director.
Section 4: DUTIES
It shall be the duty of each member to abide by the Bylaws, to attend
meetings and training sessions regularly, and to uphold the principles
of the Valley Wide Kayak Club.
Section 5: EXCLUSION/EXPULSION OF A MEMBER
a) All people with an interest in kayaking are welcome to apply for membership
in the Valley Wide Kayak Club. However, any applicant or member may be
excluded or expelled from membership for the following reasons:
1) Activities derogative to Club purpose and policies.
2) Non-payment of dues.
3) Conflict of interest.
b) Procedure: Any such member or applicant shall be sent notice by certified
mail of such possible violation and the right to a hearing before an executive
session of the Board prior to any exclusionary action. Upon the conclusion
of such a hearing or the passing of thirty (30) days for the opportunity
thereof, a majority vote by the Board shall be final for the expulsion
or exclusion of such member or applicant.
c) A member under investigation for discipline shall relinquish his right
to vote,
pending the outcome of the hearing.
d) Disciplinary action may be one of the following:
1) Suspension for a term not to exceed three (3) months. Such suspensions
shall not occur more than once per year. A member shall be suspended only
by unanimous vote of the Board.
2) Expulsion. A member shall only be expelled by a unanimous vote of the
Board.
3)
Section 6: DUES
a) Membership dues shall be renewable one year from membership date and
shall be delinquent thirty (30) days after that date, provided that written
notice of said delinquency had been mailed to the member at least fifteen
(15) days prior to the actual date of delinquency.
b) Dues shall be recommended by a committee of not less than five (5)
or more than eleven (11) volunteers chosen by lot. Volunteers must be
members in good standing. Recommendations will be subject to approval
of the Board.
ARTICLE IV
BOARD OF DIRECTORS
Section 1: NUMBER AND QUALIFICATION
The administration of the Valley Wide Kayak Club and projection of the
active program shall be vested in a Board of Directors, composed of eleven
(11) members in good standing. Nine (9) members will be elected by the
general membership, one (1) member will be the immediate past president,
and one (1) member will be an alternate board member who will be the current
Chairman for the Charity Paddle Camp Ronald McDonald for Goodtimes. The
alternate board member will vote when a quorum is needed.
a) The Directors shall have the authority to fill any Board position vacated
between elections.
b) The Directors may adopt standing rules for proper conduct of business.
c) The Directors shall meet not less than once per month, at such time
and place as shall be determined by vote of the majority of the Board.
d) The Board shall review all expenditures, use of the VWKC name and logo,
use of the grounds and facilities, and any other business.
Section 2: QUORUM
A quorum of the Board of Directors shall be necessary for the transaction
of business and shall consist of six (6) Directors.
Section 3: ABSENCE
If a Director is absent from three (3) consecutive meetings or a total
of five (5) meetings per annum, without a reasonable excuse duly recorded
by the Board, that Director shall be automatically removed from office,
and the vacancy filled by the Board.
Section 4: SPECIAL BOARD MEETINGS
A special meeting of the Board may be called at such time as the President,
or any three (3) Directors might request, providing that notice shall
be given to each Director not less than twelve (12) hours preceding the
meeting.
Section 5: REMOVAL OF DIRECTORS
The entire Board of Directors or any individual Director may be removed
from office by the active members as provided in Section 810 of the Corporations
Code of the State of California.
Section 6: RESIGNATION OF DIRECTOR
Any director may resign at any time by giving written notice to the Board,
or to the President, or to the Secretary of the Valley Wide Kayak Club.
Any such resignation shall take effect on the date of receipt of such
notice, or at any later time as specified therein; and, unless otherwise
specified, the acceptance of such resignation shall not be necessary to
make it effective.
ARTICLE V
NOMINATION AND ELECTIONS
Section 1: Five (5) members in good standing shall be elected to the
Board for the odd numbered year, and four (4) members for the even numbered
years, as here-in-after provided.
Section 2: The term of office for Directors shall be two (2) years.
Section 3: A nominating committee of three (3) members shall be appointed
by the Board during the first meeting in October, whose duty it shall
be to prepare a slate of nominees from the eligible membership. It shall
be their duty to submit two (2) names for each vacancy to be filled. Each
nominee must have consented to having his or her name presented. The nominating
committee shall submit a list of the nominees to the Board Secretary not
later than twenty (20) days before the election. Additional nominations
may be made from the floor.
Section 4: The Board Secretary shall ensure mailing of a list of nominees
recommended by the nominating committee to all members of the Valley Wide
Kayak Club fifteen (15) days prior to the election.
Section 5: The Board shall be elected at the first meeting in December
of each year, or at a special election meeting, provided notice of that
meeting has been mailed to all members in good standing.
Section 6: Voting shall be by secret and secure ballot by members in
good standing. Each member shall have one vote and shall be entitled to
vote. Decisions will be determined by a plurality of votes received.
Section 7: An election committee of four (4) to include a judge and three
(3) tellers, who shall not be members of the Board, nor candidates for
election, shall be appointed to supervise the election and tally the results.
The President shall announce the elected Directors. The results shall
be kept on file in the Valley Wide Kayak Club office for a period of thirty
(30 days. In case of a tie vote for the last vacancy, the elected member
shall be determined by the Board.
Section 8: Board members shall be eligible to run for a third consecutive
term of two years. If they wish to run again when their term expires,
their name will be placed on the election ballot.
ARTICLE VI
OFFICERS AND THEIR DUTIES
Section 1: Immediately following the annual election, the new Board shall
meet and elect officers for the ensuing year. They shall elect a President,
Vice-President, Board Secretary and Board Treasurer, all of whom must
be Directors. The five remaining Board positions will be Directors who
will chair Valley Wide Kayak Club Committees (Membership, Publicity, Safety/Training,
Fundraising, Events, and other committees). A volunteer or paid office
secretary and/or treasurer, who shall not be a member of the Board, may
be authorized by the Board if such services are required. The incumbent
President shall preside over the meeting until a new President is elected.
The outgoing President will be the immediate Past President and will have
voting privileges on the new Board.
Section 2: PRESIDENT
The president shall preside at all regular meetings of the Valley Wide
Kayak Club and the Board of Directors. The President shall perform all
duties incidental to the office. The President shall submit to the Board
his committee appointments for approval. The President shall be an ex-officio
member of all committees except the nominating, audit, and election committees.
Section 3: VICE-PRESIDENT
The Vice-President shall preside in the absence of the President, and
shall assume the office in the event of the resignation, removal or death
of the President. The Board shall fill any vacancy in the office of the
Vice-President. In the absence of both the President and the Vice-President,
the Board shall elect a chairman pro-tempore to preside.
Section 4: BOARD SECRETARY
The Board Secretary, and/or the office secretary/treasurer shall conduct
the official correspondence, maintain all documents, communications, fiscal
records and accurate records of the proceedings of the general membership
and/or Board meetings.
Section 5: BOARD TREASURER
The Board Treasurer, and/or office secretary/treasurer shall receive and
disburse funds of the Valley Wide Kayak Club.
a) No disbursements in excess of $50.00 shall be made unless they have
been authorized by the Board.
b) All disbursements shall be made by check and signed in accordance with
the "Policies and Procedures".
c) A monthly statement of receipts and expenditures shall be submitted
to the Board.
d) A special statement of receipts and expenditures shall be submitted
upon request of the Board.
e) An annual audit shall be made by a committee of three (3) qualified
persons or a professional firm appointed by the Board. They shall submit
a certified report of their findings at the first December Board meeting.
Additional audits may be required from time to time.
f) An annual report of the Treasury shall be submitted to the membership
at the installation meeting in January covering the previous calendar
year.
g) The incumbent Board shall submit a tentative budget for the subsequent
year by the last meeting in January.
ARTICLE VII
MEETINGS AND QUORUM
Section 1: PLACE AND MEETING
All meetings of the active members shall be held at the Valley Wide Sports
and Recreation Center, in the State of California, or at a place so designated
for that purpose from time to time by the Board.
Section 2: ANNUAL MEETING
The annual installation meeting of the Valley Wide Kayak Club shall be
held each year at the club's regular meeting place in the month of February.
Officers-elect shall assume office at that time.
Section 3: REGULAR MEETINGS
A General meeting of the membership shall be held at lease once each month
at such time and place as shall be determined by the Board.
Section 4: SPECIAL MEETINGS
Special meetings of the membership, for any purpose or purposes whatsoever,
may be called at any time by the President, or by the Directors, or upon
written request of at least ten percent (10%) of the active membership.
The membership shall be notified of the purpose, place and time at least
ten (10) days prior to the meeting.
Section 5: NOTICE OF REGULAR, ANNUAL, AND SPECIAL MEETINGS
a) Notices of annual, regular, or special meetings shall be given in writing
to active members entitled to vote, by the Secretary or the Assistant
Secretary, or if there be no such officer, or in case of his neglect or
refusal, by any active member.
b) Notice of the time and place of the annual meeting and all special
meetings of the membership shall be given to all members by mailing to
their addresses as shown in the records of the organization at least thirty
(30) days in advance of the meting.
c) Notice of any meeting of active members shall specify the place, the
day, and the hour of meeting, and in case of special meeting, the general
nature of the business to be transacted.
d) When a meeting is adjourned for thirty (30) days or more, notice of
the adjourned meeting shall be given as in case of an original meeting.
Except, as previously mentioned, it shall not be necessary to give any
notice of the adjournment or of the business to be transacted at an adjourned
meeting other than by announcement at the meeting at which such adjournment
is taken.
Section 6: MINUTES
The minutes of each meeting shall be signed by the Board Secretary and/or
the presiding officer of the meeting.
ARTICLE VIII
COMMITTEES AND THEIR FUNCTIONS
Section 1: The Board may authorize the creation of new committees and
define the duties of all Standing and Special committees under a set of
rules to be knows as the "Rules of Procedure" and/or Administrative
Policies" and/or "Policies and Procedures".
Section 2: COMMITTEES
a) Standing committees shall be as follows:
1) Bylaw Committee: Shall review the Bylaws annually and make recommendations
to the Board and Membership as necessary.
2) Safety and Training Committee: Shall establish procedures for the safe
conduct of all club activities and review any accidents that may have
occurred. Shall supervise all personal and public safety activities of
the organization. It shall, with the approval of the Board plan and conduct
ongoing training events and member reviews for the prevention of accidents
and the promotion of safety and safe practices in the use and enjoyment
of kayaking.
3) Fund-Raising Committee: Shall propose fund-raising projects and methods
to the Board for approval, and shall be responsible for carrying out those
projects.
4) Membership Committee: Determines the standards of the membership, the
information included in new member packets, and makes recommendations
to the Board to expand membership.
5) Events Committee: Shall prepare a calendar of events of no less than
six (6) months to accommodate beginners, intermediate and advanced paddlers
to include a variety of day trips, weekend trips and extended trips.
6) Newsletter Committee: Shall publish the Valley Wide Kayak Club newsletter
and solicit articles from the general membership.
7) Public Relations and Publicity Committee: Shall carry out media presentations,
promote public awareness of the Valley Wide Kayak Club and its activities,
and strive to build a high standard of community relations.
8) Budget Committee: Shall present a proposed budget to the Board for
the ensuing year.
9) Other committees may be appointed as necessary to promote the Valley
Wide Kayak Club objectives.
ARTICLE IX
GENERAL
Section 1: UNIFORMS
Section 2: PUBLIC RELATIONS
Any official statement to be made public shall be handled only by the
President, his/her designee.
Section 3:
ARTICLE X
FISCAL YEAR
Section 1: The fiscal year shall end on the 31st day of December of each
year.
ARTICLE XI
PARLIAMENTARY AUTHORITY
Section 1: "Robert's Rules of Order, Revised" shall be the parliamentary
authority on all points not covered by these Bylaws.
ARTICLE XII
AMENDMENTS
Section 1: These bylaws maybe amended or revised by two-thirds (2/3)
vote of those present at any membership meeting.
a) Written notice shall be mailed to each member in good standing at least
ten (10 days prior to that meeting.
b) The written notice shall contain the proposed amendments and shall
constitute the first reading.
Section 2: After amendment(s) adoption, a complete amended copy of the
bylaws shall be marked "amended", dated and published or made
available to all members.
Section 3: The Board Secretary and/or office secretary shall file and
maintain at least one (1) copy of these amended bylaws properly signed
by the current President and Board Secretary.
We, the undersigned, being all of the persons duly elected, by the active
members, are the Directors and Officers of the Valley Wide Kayak Club,
hereby assent to the foregoing Bylaws, and adopt the same as the Bylaws
of this organization having held its first meeting on August 15, 1999.
Adopted this 6th day January of 2003.
_________________________________ __________________________________
President Vice-President
_________________________________ __________________________________
Secretary Treasurer
_________________________________ __________________________________
Director Director
_________________________________ __________________________________
Director Director
VWKC:07/03/00
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