VALLEY WIDE KAYAK CLUB
EVENT TEMPLATE

Event Name

Description
Written and/or photos (cut and paste from most websites)
distance of paddle, time, extra equipment needed, suggested skill level, safety cautions

Location of Event
Directions and/or maps are helpful

Accommodation
Tent and/or car camping
Choose location-provide information

Other accommodations (if possible)
Provide information

Date(s) Time(s)
Where and when we meet.
Decide the wait time limit prior to leaving
get any cell phone numbers (if possible)

If there is an interest in a caravan,
Where and when we meet to caravan
decide the wait time limit prior to leaving
get any cell phone numbers (if possible)

Food
Bring your own ?

Local eating places
(if possible) provide information

Potluck?

Registration
Provide a sign up list at the previous meeting
Take phone calls when you specify
Verify their attendance & Collect any money due.

Please consider that events vary (some sections may not apply), skip some items or add others, embellish with color, photos, clipart, boarders, background, etc.

 

VALLEY WIDE KAYAK CLUB
Event procedures and recommendations for Trip Participants

1. Sign up, submit a signed “Liability Release” (and pay fees due) as soon as possible to help the trip coordinator plan. If you must cancel, notify trip coordinator as soon as possible.

2. Find out the difficulty of trip and equipment required. Is it in your skill level?

3. Provide necessary safety equipment. Make a checklist, don’t depend on anyone else to keep you safe; It’s your life.

4. Be on time at meeting place. Trip Coordinators will wait 15 minutes only.

5. The Trip Coordinator sets the rules. Cooperation is essential!

6. It’s necessary to get yourself organized and assist others with; being on time, car pooling, bringing the proper gear, loading/unloading. Make yourself useful.

7. Trip Coordinator designates a “Lead” and a “Sweep” boat. Group must stay together, keep the same pace and not pass the lead boat or fall behind the sweep. (lead boat and sweep boat will assist you if necessary)

8. Always keep the next boat ahead or behind you in sight. Pause if necessary, and signal that you are doing so. (Raise your paddle horizontally to pause, raise it vertically if you need assistance)

9. Bring the following equipment and know how to use it:

a. PFD always wear it while on the water.
b. Bilge pump and sponge.
c. Paddle float
d. First aid kit.
e. Rescue line or throwbag.
f. Extra paddle.
g. Hat, sunglasses, sunscreen, waterproof footwear.
h. Lunch or substantial snack, WATER.

10. Secure all equipment inside hatches (check for secure fit) or securely attach to your kayak (without blocking your vision or ability to re-enter your kayak).

11. Notify the Trip Coordinator if you go out without the full group.

12. Remember Trip Coordinators are not professionals. They are volunteers and human beings. They have devoted their time and are doing the best they can so you and others can have a good time. If you have a comment or complaint please save your thoughts until after the trip (except in an emergency).

 

 

VALLEY WIDE KAYAK CLUB
Event procedures and recommendations for Trip Coordinators

1. Know the River, Lake, or Seashore.

2. Provide Information. (Consult EVENT TEMPLATE)

3. Keep a record of participants; collect signed “Liability Releases” and take an occasional head count.

4. Identify experienced Kayakers to assist (don’t try to do it all yourself)

5. Be aware of potential problem situations (Experience of paddlers, guests of members, lack of equipment, or other circumstances.

6. Be prepared for emergencies (assure that you, or an experienced Kayaker have: First Aid Kit, throw bag, bilge pump, paddle float, extra paddle, signal device, or other safety gear.

7. As a minimum, make sure each person has a PFD (and wears it while on the water), and a signal device. (encourage everyone to carry full emergency equipment)

8. Ask experienced Kayakers to “Lead” and “Sweep” and to assist specific persons who may need extra help.

9. Some trips (lakes) are well known to participants and they may wish to proceed alone for a short paddle or break into a smaller group. This is especially true on a camping trip.

10. At the end of the trip make certain everyone gets their gear loaded and they are ready to leave for home with no problems.

11. Give an oral report at the next meeting. If you wish, write a short article for the newsletter.

12. HAVE A GOOD TIME!

 

 

Valley Wide Kayak Club
Kayak/Camping Checklist
Use this list for wilderness camping kayak camping trips or regular day trips. Depending on the nature of the trip, you will utilize some or most of the following items.

Kayak Equipment:
__ Bilge Pump
__ Cockpit Cover
__ Compass, GPS
__ Deck Bag
__ Dry Bags
__ Gloves/Pogies
__ Helmet
__ Large Duffle Bag
__ Paddle
__ Paddle Float
__ Paddle Leash
__ Paddle Spare
__ PFD
__ Rescue Bag
__ Safety Knife
__ Sea Anchor/Drogue
__ Sponge & Bailer
__ Spray Skirt
__ Tow/Throw Line
__ Water Pak/Bottle
Clothing:
__ Bathing Suit
__ Bandana/Handkerchief
__ Belt
__ Camp Gloves
__ Camp Shoes
__ Down Booties
__ Footwear/Sandals
__ Hiking/Walking Shoes
__ Shorts
__ Socks
__ Paddling Jacket
__ Paddling Pants
__ Rain Gear
__ Rubber Boots
__ T-Shirts
__ Underwear
__ Vest
__ Wet Suit/Neoprene - Vest Farmer (John/Jill) Shortie, Top, Bottom
__ Windbreaker

Signaling:
__ Air Horn
__ Flares
__ Mirror
__ Smoke Canister
__ Strobe Light
__ Whistle
Navigation:
__ AM/SW Radio
__ Binoculars
__ Cel Phone
__ Current & Tide Table
__ Navigation Charts
__ River Guide/Map
__ Road Map
__ Topo Maps
__ VHF Radio
__ Waterproof Map Case

Hats:
__ Headband
__ Pile
__ Shade-Board Brim
__ Visor
Synthetic Clothing:
__ Long Sleeve Shirt
__ Pants
__ Pile Jacket/Pants
__ Shorts (quick dry)
__ T-shirts
__ Underwear
Toiletries -Personal:
__ Contacts
__ Croakies/Glasses Leash
__ Sun Glasses
__ Watch w/Alarm

 

Camping Equipment:
__ Camp Chair-Folding
__ Fire Starter
__ Fire Tray
__ Ground Cloth
__ Headlamp/Flashlight
__ Lantern/Candelier
__ Pillow
__ Saw
__ Shade Canopy
__ Shovel/Trowel
__ Sleeping Bag
__ Sleeping Pad or air mattress and Pump
__ Solar Shower
__ Stakes
__ Table
__ Tent
Cooking:
__ Coffee Pot
__ Cups /Plates/Bowls
__ Fire Grate
__ Fire Pan
__ Firewood/Duraflame Logs
__ Handy wipes
__ Fuel
__ Pot Lifter
__ Pots & Pans
__ Stove
__ Windscreen
In Mess Kit:
__ Aluminum Foil
__ Baking Soda
__ Burn Medication
__ Strainer
__ Camp Suds/Dish Soap
__ Can Opener
__ Cheese Grater
__ Hot Pad
__ Knife/Fork/Spoon
__ Matches
__ Nylon Mesh Bag
__ Paper Towels/Napkins
__ Scouring Pad
__ Small Trash Bags
__ Spatula
__ Utensils
__ Zip Lock Bags
Personal Kit:
__ Chapstick
__ Comb/Brush
__ Cough Drops
__ Curling Iron/Butane
__ Dental Floss
__ Deodorant
__ Ear Plugs
__ Kleenx Packs
__ Lotion-Hand/Body
__ Mirror
__ Mouth Wash
__ Nail Clippers
__ Nail File
__ Q-Tips
__ Sea Soap/Camp Suds
__ Shampoo/Crème Rinse
__ Talc Powder
__ Tooth Brush - small
__ Toothpaste
__ Towelettes/Wet Ones
__ Tums
__ Tylenol PM
__ Wash Cloth/Towel
First Aid:
__ Ace Bandage
__ Asstd Sized Bandages
__ Burn Ointment
__ Butterfly Bandages
__ Cold & Hot Paks
__ Emergency First Aid
__ First Aid Crème
__ Guide/Manual
__ Eye drops
__ Insect Repellent
__ Iodine
__ Large Safety Pins
__ Moleskin
__ Pen & Pad
__ Razor Blade
__ Salt Tablets
__ Scissors
__ Sewing Kit
__ Snake Bite Kit
__ Splint
__ Sterile Gauze Pads
__ Sun block
__ Tape
__ Tweezers
__ Zinc Oxide
Repair/Tool Kits:
__ Caulking Aqua seal
__ Duct Tape
__ Epoxy Putty
__ Eye Glass Repair Kit
__ Knife
__ Rubber Bands
__ Sewing Kit
__ Superglue
__ Tent Repair Kit
__ Thermarest Kit
__ Twist Ties
__ Utility (Leatherman)
Spare Kayak Items:
__ Cables
__ Crimps
__ Rudder
__ Cotter Pins
Emergency Items:
__ Candle
__ Emergency Blanket
__ Lighter
__ Personal Shelter
__ Rain Poncho
__ Waterproof Matches
Food/Water:
__ Collapsible Bucket
__ Water - 1 Gal Per Day
__ Water Bags
__ Water Bottles
__ Water Purification Tablets
__ Water Purifier/Filter
__ Breakfast:__________________
__ Lunch:_____________________
__ Dinner: ____________________
__ Snacks: ____________________
__ Coffee/Cocoa/Juice/Milk/Sodas, etc.

 

Medication:
__ Anti fungal Cream
__ Antacid (Pepsid-Rolaid)
__ Anti-itch Cream
__ Antibiotic
__ Aspirin
__ Carmex
__ Diarrhea Tablets
__ Hypothermia
__ Ibuprofen (Advil)
__ Nasal Spray
__ Painkiller
__ Seasick Pills
__ Sinus/Cold
__ Thermometers
__ Tylenol/Motrin
__ Vomiting Medication
Extra Items:
__ Backup Stove
__ Batteries
__ Cord, Rope, Tarps
__ Extra Meal(s)
__ Flashlight
__ Matches
__ Set of dry cloths
__ Stove Fuel
Fishing Gear:
__ Bait
__ Fillet Knife
__ Fishing Pole
__ Line
__ Spear gun
__ Tackle Box
Snorkeling Gear:
__ Facemask
__ Fins
__ Full Wet Suit/Hood
__ Gloves
__ Snorkel

Nice to Have:
__ Binoculars
__ Camera/waterproof
__ Clothes Line/Pins
__ Film
__ Games/Cards
__ Kite
__ Nature Guide Books
__ Reading/Books
__ River Guide Books
__ Small Tripod
__ Sun shower
__ Wash Basin/Collapsible Bucket
__ Writing Materials
Before Heading Out do an Equipment Check:
1) Car
2) Kayaking
3) Camping
4) First Aid
5) Repair Kits
Leave Trip Plan with Family or Friends
Have a Wonder-filled Trip!

 

 

 

Dump Kit:
__ Small Spade/Hand Trowel - for digging
holes
__ Toilet Paper (re-rolled, coreless in small
zip lock baggie) or Kleenex packs
__ Cottonelle Disposible Wipes
For "Pack it Out" Situations:
__ Porta Potty or
__ KR Technique:
1) Keep Dump Kit handy at all times
2) Dig small hole
3) Split and lay plastic bag in hold
4) Aim for bag
5) Sprinkle some bleach
6) Lift out bag with TP and put into another
bag
7) Tie off bag tightly
8) Put into very beg bag and tie off beg bag
tightly
9) Put that one far away or in a special dry bag
meant for only that purpose
__ 3+ very large (10+ gal) heavy-duty plastic
bags (for carry and storage
__ Powdered bleach in small bottle (to put in
with the poop)
__ Many large Plastic bags and ties (2 for each
poop and TP
__ Rubber band tie to kit bag

 

 

Valley Wide Kayak Club
“How to pack your kayak for a camping trip”
Kayak trips are an exercise in organization. It is always amazing how all that stuff ever fits into that tiny kayak. Bags are the essence of finding what you need without frustration. "Bagology" is a term for the careful science of grouping articles into appropriate bags.
Packing your kayak can be a joy or total misery. At the end of a trip have you ever wondered why you brought so much stuff? Repeatedly hauling all your equipment and "stuff" up and down a long, rock beach can turn any kayak camper into a minimalist.
For the best trim: 1) Keep light items in the bow and stern, 2) Next heaviest items as you move toward the cockpit and 3) Heaviest items near the cockpit.
HOW TO PROCEED:
1) Make an equipment list (see "Kayak Camping Checklist")
2) Gather all your gear together
3) Lay it all out for inspection and then
4) Decide which items are: a) Essential, b) Good to have and c) Luxury items.
Each trip offers opportunities to improve and become more efficient in the art of packing your bags or "Bagology". Grouping articles into categories is the first step.

1) Camp cooking
2) Camp clothing
3) Food
4) Paddling clothing
5) Safety gear
6) Kayak gear
7) Other odds and ends
If you are traveling with someone and sharing gear, carefully decide who is bringing what, especially if you have no option to stash stuff.
Use a variety of bags for different things. Many things do not even need a bag such as tent poles, etc. Some food can be put into nylon stuff sacks with trash bags inside as liners.
"Mesh bags" are handy for keeping things together like pots and pans.
A "canvas or burlap bag" is handy for your fresh catch of the day. Keeping the bag damp with the occasional paddle splash will keep your fish fresh for days.
Vinyl bags or "dry bags" seal well and come in a wide variety of sizes. The 20-liter size is the most popular since it fits a sleeping bag. (The trick for getting your sleeping bag into the dry bag is to hold the dry bag upside down and push the foot of the sleeping bag well into the bottom. Make sure the bottom of the dry bag is well packed before packing the balance of the bag.) Write your name on the outside of your bags when part of a group to identify it easily.
"Rigid plastic containers" are tough to pack in kayaks. However, you may want to consider a Pelican case for camera gear. Put small holes in the flanges at the back of the box and thread a 3mm static cord through these holes and the holes in the handle to tie it down to the deck eyes in front of the cockpit-ready for action shots. Other rigid containers: Nalgene containers (500ml) are great for goodies, Plastic lure box for fishing gear, Screw top containers for spices (film canisters are not waterproof), Tupperware containers for cookies.
Colors and labels play an important role in bagology. Purchase dry bags in as many different colors as possible. You may want to use colors logically. Food bags for instance, use green for go (breakfast), yellow for lounging in the sun (lunch), red for stop (dinner), blue for adding spice and mood-lifting things (spice kit, beverages, goodies). OR, pack food bags by meal.
Transparent or clear dry bags have great advantages when looking for your clean clothes way down inside. Use three 20 liter bags for sleeping bag, camp clothing and for paddling clothes (cockpit bag).
Start with the "essential" items that need to stay dry. These items will go in dry bags. Remember, a bunch of small dry bags are good-one big dry bag is not! Determine how dry your front and rear hatches stay. That will help you decide what needs to go in a dry bag or watertight container.
Keep in mind what items you want to pull out first when you land. If you will be paddling long hours and it is dark when you arrive, have your headlamp handy. A small first aid kit in your deck bag is good for easy access (store a more complete kit in the kayak). Everyone keeps his or her water bottle handy, but also remember to keep spare water handy too. If you need to refill at the next rest area, you do not want to unload your entire boat to get to the water. If stopping for lunch on your way to the next campsite, have your lunch easily accessible.
Your kayak will achieve some extra stability and tracking ability with the addition of properly packed weight. Make sure you know the manufacturer's stated weight capacity. Also, remember that some manufacturers specify the "total" weight capacity of the kayak-that includes your weight and the weight of all of your gear. Pack heavy gear as low as possible to keep the center of gravity low and make sure your gear does not shift around in rough paddling conditions.
Just because you CAN take the "kitchen sink" doesn't mean you should. Packing light and efficient will make your trip much more enjoyable. And, you will have more time to spend exploring, taking photos, journaling and sharing the experience with fellow paddlers.
When paddling into the wind, packing more of the weight into the front of the kayak can help. Take special care to tie down your water bottle-it can easily get lost in rough conditions or launching and landing.
PACKING THE DECK:
Front Deck: Anything on your deck will add wind resistance and raise your center of gravity. However, especially on long trips, you may need some essential items assessable to you without having to pop your spray skirt.
Essentials may include: Water bottles, Snacks, VHF radio, Paddle float, Sun screen and your Map or Chart. A deck bag is perfect for these and other small items. For extended voyages, you may want to strap on a small survival kit. Anything on your front or rear deck must be secured for foul conditions and rough water launches or landings.
Rear Deck: Use the rear deck to store your spare paddle. This is an essential item for expedition or long distance trips. Store the paddle halves with the blades facing the back of the kayak under the deck lines and the shaft towards you so you can get to them easily.

Remember-do not load your front or rear deck with bags that do not fit into your kayak. Re-examine your equipment list and leave behind unnecessary items. Think like a backpacker-even if you do have a lot of room!

HELPFUL HINTS:
1) Use water bags or bottles that deflate or collapse when the water is used up.
2) Carry one or two large duffle bags or large spinnaker bags to carry gear back and forth from the boat to the campsite. Select bags that will easily stow away when the boat is packed. Spinnaker bags have a sturdy handle on the bottom so someone can assist in carrying it to the campsite.
3) Do not carry your kayak when it is loaded with gear.
4) Compression dry bags are great for sleeping bags and clothes. Especially somewhat bulky, synthetic sleeping bags. To waterproof a standard nylon compression sack, simply place a heavy-duty garbage bag inside the compression sack, and then stuff the sleeping bag into both. Twist the top of the garbage bag a few times, and synch down the compression straps. The outer nylon compression bag slides easily into the hatches. The same system works for tents in their original stuff sack (just the tent and fly-leave poles out) and makes a much smaller package than a dry bag.
5) Make equipment do double duty-sleeping pad/chair combos are good, bandana/washcloth, use your float bag for a pillow, etc.
6) Keep your dry top handy in case of sudden storms.
7) Use a strap on the small dry bags that get stuffed into the bow or stern or attach the cord of one bag through the clasp of another. Then, when you pull out one bag the other slides out with it. Use the straps to easily unload your bags.
8) Different color dry bags or clear "see-thru" will help to identify gear. Pack like items together, clothing in one color; dinners and lunches in one color; breakfast, snacks, coffee in another.
9) A contradiction to not carrying things on deck: Securing a kitchen dish drainer to the back deck is perfect for easy access to fishing gear, water bottle, fish glove, etc.
Always remember that your needs will vary with your choice of gear, clothes, the type and length of trip and the weather conditions-pack accordingly. The Bagology suggestions are not set in stone and the art is an ever-evolving effort to become more efficient.
You are invited to share your packing secrets with other club members. Please send them to: Valley Wide Kayak Club info@valleywidekayakclub.org

 

Contact : info@valleywidekayakclub.org